Privacy Policy

As your insurance agent or broker, our objective is to professionally serve your insurance needs. We recognize that in providing these services, we have an obligation to safeguard the personal information you entrust to us, as well as other information we may collect as part of the insurance transaction.

01Our Privacy Commitment

Insurance by Dentists respects the confidentiality of information provided by clients, prospective clients, and visitors to this website. We collect, use, and disclose personal information for legitimate business purposes, including providing insurance-related services and the other purposes described in this policy.

We do not sell customer lists or non-public personal information to third parties. Any disclosure of personal information is made in connection with the services you request or as otherwise permitted or required by law.

02Information We Collect

We collect personal information from a variety of sources in connection with our insurance services and website. The categories below describe the types of information we may collect ΓÇö not every category applies to every individual.

• Names, email addresses, telephone numbers, and mailing addresses.
• Dental practice names and related business information.
• Information submitted through insurance applications, quote requests, contact forms, and policy review requests.
• Policy, claims, financial, and transaction information.
• Information received from insurance carriers, consumer reporting agencies, and other legally authorized sources.
• IP addresses, browser type, device information, and website activity where collected through standard web technologies.
• Medical or other sensitive information when necessary and legally permitted in connection with insurance services.

We collect information that is reasonably necessary for legitimate business and insurance purposes. We do not seek to collect sensitive personal information beyond what is required to provide the services you request.

03How We Use Your Information

Personal information collected by Insurance by Dentists may be used to:

• Respond to inquiries and communicate with prospective or existing clients.
• Prepare insurance quotes and facilitate insurance applications.
• Obtain, service, renew, or replace insurance policies on your behalf.
• Conduct coverage reviews and risk assessments.
• Communicate with insurance carriers and authorized service providers in connection with your coverage.
• Maintain business records and comply with applicable legal obligations.
• Improve website functionality and user experience.
• Send business communications or marketing materials where permitted by law and consistent with applicable preferences.

Information is processed for legitimate business purposes and in accordance with applicable laws and regulations governing insurance transactions.

04Website Analytics and Cookies

This website may use cookies and similar technologies to support site functionality, understand visitor activity, and improve website performance. These technologies may collect information such as pages visited, time spent on the site, and general geographic region based on IP address.

Third-party analytics services may be used to help us understand how visitors interact with this website. Information collected through these services is subject to their own privacy practices.

Most browsers allow you to manage cookie preferences through your browser settings. Adjusting these settings may affect certain website functionality. Please note that some forms of website activity data may be collected through means other than cookies that browser settings alone may not fully control.

05Information We Share

We do not sell personal information to third parties. We may disclose personal information when reasonably necessary to provide the services you request, to operate our business, or when otherwise permitted or required by law. Recipients of personal information may include:

• Insurance carriers and underwriting organizations.
• Managing general agents and wholesale brokers.
• Claims administrators and independent adjusters.
• Technology and administrative service providers who assist in operating our business.
• Professional advisers, such as legal or compliance counsel, where appropriate.
• Regulators, courts, law enforcement, or other legally authorized parties when required by applicable law.
• Your mortgage lender, lien holder, or other parties with a legitimate interest in your policy, as permitted.

Disclosures are limited to appropriate business or legal purposes. We do not disclose personal information beyond what is reasonably necessary in connection with the services provided.

06Insurance Carriers and Third-Party Services

Insurance policies are issued by the applicable carriers, not by Insurance by Dentists. Insurance carriers, underwriting organizations, and certain service providers involved in your transaction may independently collect, use, retain, or process information in connection with their own legal obligations, underwriting requirements, and privacy practices.

Insurance by Dentists does not control the independent privacy or data practices of unrelated third parties. We encourage you to review the privacy notices of any carrier or service provider with whom you do business directly.

07How We Protect Your Information

Insurance by Dentists maintains administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. Access to personal information is restricted to authorized individuals with a legitimate business need.

While we work to protect the information in our care, no electronic transmission or data storage system can be guaranteed to be completely secure. We do not represent that personal information will be immune from unauthorized access in all circumstances.

08Data Retention

Personal information is retained for as long as reasonably necessary to:

• Provide insurance-related services and maintain your coverage relationship.
• Maintain appropriate business and transaction records.
• Meet contractual and applicable legal obligations.
• Address disputes and enforce applicable agreements.
• Support legitimate operational requirements.

Retention periods may vary depending on the nature of the information, the services provided, and applicable legal or regulatory requirements. When personal information is no longer required for these purposes, it is disposed of in a manner appropriate to its sensitivity.

09Your Privacy Rights

Individuals may contact Insurance by Dentists to inquire about the personal information we hold, or to request access, correction, or other action with respect to that information, where permitted by applicable law.

Certain requests may be subject to identity verification, applicable legal exceptions, and our record-retention obligations. We will respond to reasonable inquiries in accordance with applicable requirements. To submit a privacy inquiry, please contact us at info@insurancebydentists.com.

10Children’s Privacy

This website and our insurance services are intended for adults and business professionals. Our website is not directed toward children under the age of 13, and we do not knowingly collect personal information directly from children under 13 through this website.

If you believe that a child under 13 has submitted personal information to us through this website, please contact us at info@insurancebydentists.com so that we may take appropriate steps. This section does not affect the collection or processing of information about minors that may occur in connection with legitimate insurance transactions involving family members or dependents.

11Changes to This Privacy Policy

Insurance by Dentists may periodically revise this Privacy Policy to reflect changes in our business practices, technology, or applicable legal requirements. Updated versions will be posted on this page with a revised effective date.

Where legally required, we will provide additional notice of material changes or seek consent before such changes take effect. We encourage you to review this policy periodically to stay informed about how we handle personal information.

12Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us: